Call for Papers

Call for Full Papers and Abstracts

Important Announcement from the Chair of the local EMBEC 2020 Organising Committee

(last updated on 3 July 2020)

Dear colleagues,

Thank you for submitting your work for presentation at the EMBEC 2020 Conference and for waiting patiently for announcement regarding acceptance of your contribution.

In the light of the global crisis and many difficulties caused by the Covid-19 pandemic and after careful consideration of all available options with all parties involved (IFMBE, EAMBES, the Congress Center and the PCO) we have jointly reached the decision to postpone the EMBEC 2020.

The EMBEC 2020 is rescheduled and will take place between 29 November and 3 December, 2020. The venue remains unchanged, that is St. Bernardin Conference Center at Grand Hotel Bernardin in Portorož, Slovenia.

The submission system is reopened and accepting submissions (with impotant dates also announced!). This gives you an opportunity to update your current submissions with newest original research results or maybe even submit new work. You may of course stick to your present submission and wait for the results of the reviewing process which has also not been completed for majority of all submissions due to the situation and will be restarted in due time. We also ask you to spread the word to your colleagues who might consider participating at the postponed EMBEC 2020.

If you have already paid your registration fee and intend to attend, your payment and registration remain valid. We suggest that you only ask for a refund of the registraton fee if you already know (or when you will know) that you will not be able to attend the rescheduled EMBEC 2020 on new dates, and have no intention to re-register at a later date. Transferring money is always accompanied by banking costs, which means that part of the money is “lost”.

We sincerely hope that the global situation will improve by the fall of 2020 to permit us to host you between 29 November and 3 December in Portorož and that we will enjoy the EMBEC 2020 together. Stay well and healthy.

Damijan Miklavčič
Chair of the Conference on behalf of
the local EMBEC 2020 Organising Committee

Types of submissions accepted

Please note you have two choices regarding submission:

  • Short Abstract-only submissions without a Full Paper submission, accepted contributions will be published in the Conference Programme and Abstracts Book only;
  • Full Paper submissions, to be published in the IFMBE Proceedings (if accepted), where the short abstract submitted electronically is the same as contained within your Full Paper. The abstract of the accepted Full Paper will also be published in the Conference Programme and Abstracts Book. Full Paper submission is prerequisite for entering the Young Investigator and/or Travel Award competitions!

UPDATE (3 July 2020): We would also like to inform you that regardless of the COVID-19 pandemic situation we will make every effort that the Proceedings of the EMBEC 2020 containing the reviewed and accepted papers will be published by Springer as part of the IFMBE Proceedings Series as planned.

The submission system is the same, regardless of which of the two options above you decide to take. During submission, those submitting a Full Paper have to choose the correct option and upload the required files.

Abstract-only Submission

Short Abstract-only submission

The submission system is now accepting Short Abstract-only submissions (open until 15 August 2020)!


General required information and format restrictions

Abstract Title — 200 characters limit*.

Authors and Affiliations:

  • Identify all authors with full affiliation (institution, address and country), name, last name, email are required fields;
  • Identification of the Presenting author (will receive an invitation email to upload presentation/poster a few weeks before the Congress);
  • Identification of the Corresponding author (will receive all correspondence concerning submission).

Body of abstract — 3000 characters limit* including spaces, or 400 words, whichever is reached sooner.

Keywords — a minimum of 3, up to 5.

Classification — Please choose the appropriate field(s) of research applicable to your work to aid the reviewing process.

*Note that these are hard limits and the submission system will not allow you to exceed them. If you enter the title and the text of your abstract from an existing document using a copy-paste procedure, the system will automatically truncate your entries to the maximum allowed length.

Full Paper Submission

Full Paper submission

Submission of Full Papers is now closed!

Full papers accepted at EMBEC 2020 will be published Springer in the Conference Proceedings as a part of the IFMBE Proceedings Series, which is currently being cited in the following databases: SCOPUS, ISI-Proceedings -The Institute of Scientific Information-Proceedings, SpringerLink, Google Scholar.

You are welcome to download the Author’s package containing instructions for manuscript preparation and a Word/LaTeX template below. Please do not use the old and now obsolete two-column format. Also, do not forget to download, fill in and sign the Copyright form.

Your files will be converted and re-formatted according to the Springer branded style. For this reason, it is no longer necessary for you to spend valuable time on putting the final touches to the manuscript. Nevertheless, please use the template and keep the formatting contained therein.

The following applies to the IFMBE Proceedings:

  • Recommended paper length is 2000-3000 words, including the references. However, the MINIMUM length of the paper (folowing the template format) is 6 pages.
  • Each paper must be submitted with an abstract, keywords, and a conflict of interest declaration.
  • Citations should be numbered.
  • Basic Reference Style (see templates) will be implemented by Springer.
  • Figures should be saved as TIFF with a minimum resolution of 600 dpi.
  • More detailed Proceedings Guidelines for Authors can be found here: Springer_Guidelines_for_Authors_of_Proceedings.pdf

We also encourage the authors to review and check the compliance with ethical requirements outlined here.

More information can be found in the IFMBE Proceedings page.


Please do not forget that Full Paper submission also requires you to fill in and sign the Copyright form: